Two End of the School Year Tasks to Complete

25 Apr

Good morning!

Another school year is nearing completion. CTE state testing is finished. Academic state testing is beginning followed by final exams. With that in mind, you need to make a mental note to complete two very important tasks regarding your Canvas sites.

First, you need to download your gradebook. This is an easy process and can be accomplished by following these 5 simple steps.

  1. Click the Grades button in your Canvas course.
  2. From the gradebook, click the Gear icon on the upper left side of your gradebook window.
  3. In the drop-down menu, click Download Scores (.csv). This is a Microsoft Excel file.
  4. Your gradebook will download to your computer. Depending on the settings of your computer, you may get a Save As dialogue box that provides you the ability to save the gradebook to a specific location. Otherwise, it is likely to save in your Downloads area of your computer.
  5. Be sure to save this file in a safe location for historical purposes. You never know when you may need to retrieve information regarding student achievement from this file.

Second, you need to export your Canvas course. The export file that you create can be used this fall to recreate your course easily and quickly for your new students in a “clean” course. The export file will not save student grades and interactions. Follow these simple steps to create your export file and save it in a couple of locations that you will later remember and find.

  1. Click the course Settings button in the lower left corner of your Canvas course.
  2. Click the Export Course Content button that appears on the right side of your Canvas course.
  3. Be sure the Course radio button is selected (has the dot inside the circle).
  4. Click the blue Create Export button.
  5. You will see the progress bar indicating how much progress Canvas has made with creating your export file. If you have a large course, this export process can take a little bit of time. You can leave the page and work on something else if you wish while the export process is being conducted. You will receive an email though when the export process completes.
  6. When the Export process finishes, you will return to the Export Course Content page following steps 1 and 2 above.
  7. Click the blue Click here to download link. Your export file will download to your computer. Depending on the settings of your computer, you may get a Save As dialogue box that provides you the ability to save the .imscc file (the export file) to a specific location. Otherwise, it is likely to save in your Downloads area of your computer.
  8. Be sure to save this file in a safe location. In fact, you may wish to save the file two or more times in different locations. Example – save on your computer at work, save on your computer at home, save on a jump drive
  9. This .imscc file can be used in August to recreate your Canvas course with your new students. (Directions will come at the beginning of the school year for how to complete that process.)

Other key pieces of important information that you need to know that are not related to Canvas necessarily…

  1. A couple of people have requested information regarding IC3 training. The RCU does not offer IC3 training. However, Benchmark Technology in Meridian does conduct face-to-face IC3 training. You can obtain more information regarding their training as well as contact information at the following website: ***Disclaimer***The RCU does not receive any benefit from Benchmark by our mention of their course nor does the RCU guarantee you will automatically pass your IC3 exams if you participate in training offered by Benchmark.
  2. Those needing endorsement training for various CT areas can obtain information for the course dates, location, and costs by visiting the RCU website at Scroll down the page until you reach the Endorsement section. Registration information for the methods courses can be located at the bottom of the page.
  3. MS ACTE Website is published and registration is open:


The Mississippi Department of Education and Mississippi Association of Career and Technical Educators annual conference is scheduled for July 28-29, 2014. The conference will take place at the Muse Conference Center at Hinds Community College Rankin Campus in Pearl.

To attend the conference, participants must preregister by July 11, 2014, via or use the purchase order submission form (look to the right on this webpage). Participants are responsible for their own lodging and travel arrangements.

The conference fee is $75 if you preregister and $100 onsite. Participants can receive up to 1.4 CEU’s or 10 SEMIs. More content will be added to the website as it available. Check back often.


  1. New CTE Administrator Endorsement Academy: The 2014-15 year training dates and locations of the CTE Administrator Endorsement Academy (Endorsement #911) has been published. You can find this information at Registration is open and details are available on the website.
  2. Finally, I wished to advise everyone that Wendy Smith from Desoto County was the winner of our free online professional learning course. There were 417 participants who took the COOL survey all COOL certified educators were asked to complete. Thank you for your participation! Congrats, Wendy, on your name being drawn! You need to call the RCU at 662-325-2510 and let Dr. Bowen or me know which course you wish to enroll.


This is a lot of information to process. I will stop here but please know that I will be sending more helpful tips in the coming days. Have a great weekend!


Leave a comment

Posted by on April 25, 2014 in General News, Technology


Tags: , , , , , , , , , , , , , , , , , ,

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

%d bloggers like this: